1. What file name and folder path restrictions does Vault Rooms enforce?

Vault Rooms ensures that all file names and folder paths within the data room are compatible with common systems to prevent errors during exports or uploads. This means your file names and folder paths are optimized for compatibility, particularly when sharing or exporting data from Vault Rooms, including meeting Microsoft requirements.

2. What happens if I export or archive data from Vault Rooms and try to upload it to Microsoft products (OneDrive or SharePoint)?

Vault Rooms (VDR) enforce compatibility standards required to create valid folder and file name paths. You may encounter an error if you export or archive your data room and attempt to upload it into a deeper file path within Microsoft products like OneDrive or SharePoint. This is due to Microsoft's limitations and restrictions on file names, folder paths, and characters.

3. Why do I get errors when uploading to a deep folder structure in Microsoft products?

Microsoft has specific limitations on folder paths, including a maximum total file path length. Suppose your exported Vault Rooms (VDR) data has a folder path that exceeds Microsoft's limit. In that case, you cannot upload or share files until the path is shortened. More details on these limitations can be found here.

4. How can I resolve errors related to file path length when uploading to Microsoft products?

To resolve this issue, you must shorten the file path by extracting the files locally and then moving the exported files and folders to a higher-level directory within Microsoft products like OneDrive or SharePoint. This will help ensure that the total file path length falls within Microsoft's allowed limit.

5. What is the file path length limit for Microsoft products like OneDrive and SharePoint?

The maximum allowed file path length for Microsoft products is 400 characters. This includes the full file name and folder structure. If your path exceeds this, you will encounter errors when uploading or sharing files.

6. Can I adjust file names or folder paths in Vault Rooms to avoid errors when exporting to Microsoft products?

Yes, before exporting or archiving your Vault Room, you can review and adjust your file and folder names to ensure that the path length will not cause errors in the depth of your Microsoft system product. This proactive adjustment can prevent upload and sharing issues later.

7. Where can I find more details about Microsoft's file name and folder path restrictions?

For a full list of file names, folder paths, and character restrictions, refer to Microsoft's official documentation on restrictions and limitations for OneDrive and SharePoint here.

Following these guidelines, you can avoid issues when transferring data from Vault Rooms to Microsoft products like OneDrive or SharePoint. Please remember that continuing in the Cool Life VDR (Vault Room) will ensure that your data, tracking and reporting, and future needs remain secure and sharable with adding users for as long as you maintain your customer relationship. Sensitive documents and files are never safe to email or provide in an environment reliant on your machine.